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Star FM Music Awards 2019 Rules and Regulations
  1. INTRODUCTION

 

The STAR FM Music Awards exist to recognize accomplishment in the Zimbabwe recording industry by celebrating those groups and individuals who have excelled in the past year.

 

  1. The key events in the awards process

 

  • The inaugural STAR FM Music Awards open for entry on the 30 November 2018. The closing date for entries is the 9 December 2018.

 

  • Entry Forms, Rules and Regulations and Submission Checklist may be downloaded from the Star FM Music Awards Website.

 

  • An Artist may be entered into multiple categories and submission of songs to be done by filling out the entry forms on the Star FM Music Awards website

 

  • Entries received are then screened for compliance with the relevant rules and to check whether such entries are entered in the correct categories. The purpose of this process, known as vetting, is to ensure that each entry is eligible, in the right category and is not at risk of disqualification.  The STAR FM Music Awards panel performs this function.  No artistic or technical judgments are made about entries at this stage.

 

  • Entries into incorrect categories are recommended for placement in the appropriate categories during vetting, in consultation with the entering the Star FM Music team. Entries that do not comply with the rules are disqualified.

 

  • STAR FM reserves the right to refuse applicants for a specific category if insufficient entries are received. Applicants will receive 5 working days’ notice to resubmit their application to an alternative category. If insufficient entries are shortlisted for a specific category the SMA panel have the right to move any shortlisted entries to a suitable alternative category and the applicant will be notified of this accordingly.

 

  • A panel adjudicates all the categories in the awards, with the exception of the STAR FM Special Awards namely Lifetime Achiever, Best Download, Best Star FM Staff Choice Award, Song of the year,and People’s Choice (Artist/Group).  The panel of judges is comprised of industry experts and is reviewed annually, and are selected for their expertise in the music industry and what is reflective of airplay on STAR FM.  They will be responsible for the selection of the 3 nominees per category and verify that their music has been played on Star FM radio. Their list of nominees will be announced at the Nominees cocktail. The Star FM music data program will be the basis of checking for compliance if the songs entered have been played on Star FM Radio.

 

  • Entries are forwarded to the panel who adjudicate according to strict guidelines, which include applying the judging criteria for each category and their expert knowledge of the artists, music, the market and the music industry in general.

 

  • In the interest of uniformity, the panel is required to sit in together and vote and return results on prescribed forms. Results are then collated by the appointed auditor into auditable sets.

 

  • An Audit Company calculates the results on which the list of nominees is based and certifies that such results have been arrived at in accordance with all relevant rules.

 

  • The Top 3 nominees per category will be announced at the Nominees Announcement Event which will be broadcast live on Star FM radio and on the Star FM, Facebook page.
  • Voting lines for nominations are opened to the public at 12pm on the 10th of December 2018 and closed at 12pm on the 15th of January 2019 via the official SMS line.

 

  • The voting results are verified by the Audit Company and then revealed at the Main Gala Event on the 25th of January 2019.

 

  • It is a strict requirement of the SMAs that the albums, singles and recordings eligible for entry at the 1st SMA must have been released between 1st of January 2018 and 30th of November 2018.

 

  1. Date of the Awards Ceremony

 

  • The Awards Ceremony will take place on the 25th January 2019.

 

  1. Entry Mechanics

 

  • Entry forms must be completed online from www.starfmmusicawards.co.zw All queries must be e-mailed to awards@starfm.co.zw or call 0772 162 652.
  • See check list on entry form for entry requirements.

 

*All the above must reach STAR FM by no later than the published closing date being the 30 November 2018 at 17h00.

 

  1. General Rules

 

  1. Eligibility for Entry

 

  • Entries are open to any Zimbabwean artist (as defined below) who qualifies in terms of the rules applicable to the relevant category or categories and the qualification criteria set out below. Entry is open in respect of any qualifying recording artist, being a person who:

 

  • has been a legal resident in Zimbabwe for a minimum of 12 months on the date of entry; or
  • is a Zimbabwean citizen;
    • The same applies to artist comprising duos or groups, provided that not less than 50% of its members comply with the qualification criteria set out above. STAR FM reserves the right to request documentary proof that all artists, producers, directors and engineers meet the qualification criteria as set out herein.

 

  • All songs submitted for the 1st SMA must have been commercially released (in other words first made available for purchase by the retail trade or played on STAR FM radio) in Zimbabwe during the entry period 01 January 2018 and 30th of November 2018.

 

  • Singles submitted for entry from albums that were manufactured prior to 01 January 2018, but only commercially released during the entry period will qualify for entry ON CONDITION that a written proof of release details for the entry period is submitted together with the fully completed entry form. STAR FM shall be entitled to request further or better proof in its discretion.

 

  • Unless otherwise stated, awards are presented for song releases. An album is defined as a commercially available compact disc containing a minimum of 7 (seven) different and previously unreleased sound recordings by the artist or group in question (in other words, no re-released albums or “best of” albums); and not less than 30 (thirty) minutes of previously unreleased recorded performance.

 

  • Multi-artist compilations or previously released recordings may not be submitted for entry unless the category rule states otherwise.

 

  1. Prizes

 

  • Statuettes are awarded to the winning artist except where the category states otherwise, as the case may be.

 

  • Nominees who fail to attend the award ceremony will not be eligible to receive the statuette. Exceptions to this rule will be considered provided that application is made by the nominee giving written notice of their inability to attend, with an accompanying motivation to be received by STAR FM within 14 (fourteen) days of the main 

 

  • Should the application be successful then the nominee may be required to record an audio-visual interview for each category entered for broadcast purposes, a copy of which must be delivered to STAR FM offices by no later than the 15 January 2019.

 

  1. Broadcast and Exploitation Rights

 

  • In order to produce the awards event, STAR FM will require the following from each qualifying artist who is nominated as a finalist in any category:

 

  1. The right to use each nominee’s photograph, name, likenesses, image, biography, interviews and recorded performance at each event of the awards, for the marketing, advertising, filming, and broadcast.

 

  1. The right to use the sound recordings or part thereof embodied in the album entered in the awards for the purposes of the marketing, advertising, filming and broadcast of the awards e.g. AV’s and TV promos

 

  1. The right to a maximum of one song and accompanying video per sound recording submitted for the competition, for possible inclusion onto a CD and DVD to be manufactured and distributed for sale in Zimbabwe, Lesotho, Swaziland, Botswana, Namibia and South Africa.

 

  1. The STAR FM will seek the relevant record company’s consent prior to the inclusion of any of its recordings and artists in a commercially available DVD and CD.

 

  1. General

 

  • All entrants hereby waive any claim of whatsoever nature which they may have against the Sponsors and/or STAR FM arising out of or in connection with their participation in this competition and will ensure that the nominees will do the same.

 

  • STAR FM shall not be liable to an entrant for any reason whatsoever, whether in contract, delict or otherwise arising out of, or in connection with the 1st The entrant hereby fully and effectually indemnify Star FM and its Sponsors and their successors, assigns, licensees and each of their officers, directors, employees and agents and hold them harmless from and against any and all claims, liabilities, judgments, losses, damages, costs and expenses (including reasonable legal expenses) directly or indirectly due to any breach of these rules by the entrant.  This indemnity shall survive the competition of the Awards.

 

  • By submitting a fully completed entry for the 1ST Annual SMA the entrant agrees to abide by the Rules as stated in this document.

 

  • All decisions with respect to the acceptance of any entry and eligibility of entries are made by STAR FM and shall be final and binding upon all entrants. In the event of any dispute, STAR FM’s decision shall be binding on the entrant and no correspondence will be entered into.

 

  • All physical materials submitted become the property of STAR FM and will not be returned to the entrant. STAR FM shall not be responsible for late, lost, damaged, misdirected, stolen or misappropriated entries.

 

  • STAR FM may, without the entrant’s further consent, use the entrant’s name, and the name, likeness, biography and photographs of its nominees owned or controlled by the entrant (“contribution materials”) without charge in exploiting advertising and publicizing the competition in all media and formats throughout the universe.

 

  • The entrant hereby represents; warrants and undertakes to STAR FM that the entrant is entitled to enter the competition and has full power and authority to grant rights herein expressed to be granted.

 

  • The entrant shall not, without the prior written consent of STAR FM (except as required by law) at any time hereafter, either personally or by means of press or publicity or advertising agents or agencies, divulge or disclose any information of any nature or kind relating to the development or production of the competition to any person, relating to any matter arising hereunder or to the general affairs of STAR FM, coming within the entrant’s knowledge by reason of this competition or otherwise howsoever.

 

  • Notwithstanding, and irrespective of, any advertisement or announcement which may have been or may hereafter be published, STAR FM shall not be liable to the entrant for, or in respect of, any loss of publicity, advertisement, reputation or the like due to the entrant’s non-appearance in the competition and/or STAR FM’s failure to produce, advertise, promote or exploit the competition and nothing contained herein shall be construed so as to impose upon STAR FM any obligation to make use of the services of the entrant, or to permit the entrant to play any part in the making of the competition, or to produce, advertise, promote (or to continue the production, advertising, promotion or exploitation) of the competition.

 

  • Once submitted an entry may only be withdrawn by the entrant. The request to withdraw an entry must be made in writing and received by STAR FM no later than 7 (seven) day after the closing date of the entry period.

 

  • STAR FM reserves the right to withdraw an award from any winner, who in STAR FM’s sole discretion has brought the STAR FM Music Awards into disrepute.